Sep 22 - 25, 2019 | National Harbor, Md.

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Exhibit

Coming together at the NAMIC Annual Convention is all about making connections. For exhibitors, the Marketplace for Mutuals offers the perfect opportunity to build your network with the attendees who gather for the NAMIC Annual Convention. It may be a casual conversation with a client over a delicious meal, laughing through a lively reception, or a quiet and focused business meeting in a comfortable lounge space – however you serve your clients, the Marketplace has the space and the event to set the right tone. And you can be sure that plenty of our attendees will be exposed to your business — unique entertainment, exclusive time designed for decision makers, and prize drawings help draw them into the Marketplace and keep them engaged.

For 2018, exhibitors will be invited to participate in guided tours for the attendees. These tours will help attendees connect with companies who can provide information, products, and solutions for some of the issues facing the mutual insurance industry. More information about those tours can be found here.

Booth Registration

Register for a booth by clicking here.

Click here to see who exhibited in 2017

Please email events@namic.org to be notified when booths open.

Marketplace Floor Plan

View the Marketplace floor plan.

Booth Pricing

NAMIC offers several sizes of booth spaces and standard and premium locations. Premium spaces are located in higher traffic areas and are either on the end of an aisle, bordering the lounges, or surrounding NAMIC Central.

NAMIC Member Company Non-Member Company
10x10 Standard Location $2,250 $2,550
10x10 Premium Location $2,450 $2,750
20x20 Booth $6,999 $6,999

*Most 10x10s locations can be combined into a 10x20 booth. For those booths, the exhibitor would pay list price for both spaces.

Exhibitor registrations included with booth spaces:

  • 10x10 = Two exhibitor registrations included
  • 10x20 = Four exhibitor registrations included
  • 20x20 = Four exhibitor registrations included
  • Additional registrations can be purchased for $665

Benefits of Exhibiting

Why exhibit at our Marketplace for Mutuals? Because we bring together the best that the mutual industry has to offer. Our attendees are engaged and hungry for new, better, more impactful solutions to their business needs. Here are some of the benefits you’ll receive when you sign on as an exhibitor:

  • Attendee registration list with name, title, company, and mailing address sent 30 days and 15 days prior to the convention. Please note that email addresses are a benefit of sponsorship, not just exhibiting, at the convention.
  • Exhibitor registrations included with booth spaces:
    • 10x10 = Two exhibitor registrations included
    • 10x20 = Four exhibitor registrations included
    • 20x20= Four exhibitor registrations included
    • Additional registrations can be purchased for $665
  • Exhibitor registrations include the following meals:
    • Breakfast offered within the Marketplace
    • Lunch offered within the Marketplace
    • The Chairman’s Reception on Sunday evening
    • The Welcome Reception on Monday evening
    • Please note that a ticket to the Closing Celebration, hosted on Wednesday evening, is not included in the exhibitor registration but can be added to any exhibitor registration.
  • Carpet in the show color to be announced. Exhibitors may choose to purchase carpet in a different color within their booth.
  • One booth furniture package as offered within the registration form. Please note that rectangular tables (such as 6-foot or 8-foot tables) are not offered within packages, but can be ordered with the exhibit service contractor.
  • Wastebasket and booth identification sign
  • Standard pipe & drape between booths. Please note that corner booths will not have a side rails along the aisle.
  • Complimentary listing in the Marketplace Directory if booth registration is received and paid in full prior the announced deadline. To find opportunities for additional advertisement, please see below.
  • Complimentary registration to NAMIC’s popular exhibitor webinars which are designed to help you succeed as an exhibitor at the convention.

Exhibit Schedule (subject to change)

The Marketplace for Mutuals is held on Monday and Tuesday of NAMIC’s convention.

  • Sunday, September 23, 2018
    11:00 a.m. - 5:00 p.m. Exhibitor Set Up

  • Monday September 24, 2018
    8:00 – 9:30 a.m. — Marketplace for Mutuals Grand Opening
    8:00 – 9:30 a.m. — Attendee Breakfast in the Marketplace for Mutuals
    8:15 – 8:45 a.m. — Marketplace Solutions Tours
    11:30 a.m. – 1:00 p.m. — Attendee Lunch in the Marketplace for Mutuals
    11:30 a.m. – 6:00 p.m. — Networking in the Marketplace for Mutuals
    3:00 – 3:30 p.m. — Marketplace Solutions Tours
    4:30 – 6:00 p.m. — Networking Reception

  • Tuesday, September 25, 2018
    8:00 – 9:00 a.m. — Executive Hour in the Marketplace for Mutual
    10:00 a.m. – 3:30 p.m. — Networking in the Marketplace for Mutuals
    11:30 a.m. – 1:00 p.m. — Attendee Lunch in the Marketplace for Mutuals
    12:00 – 12:30 p.m. — Marketplace Solutions Tours
    2:00 – 3:30 p.m. — Ice Cream Social, St. Baldrick’s Head Shaving, and Exhibitor Prize Drawings
    3:30 p.m. — Exhibitors may begin dismantling

Exhibitor Set Up

  • Sunday, September 23 | 11:00 a.m. - 5:00 p.m.
    No access is allowed into the exhibit hall after 5:00 p.m. on Sunday, September 23. Those working in the hall can continue past that time but re-entry is not available.

Exhibitor Dismantle

  • Tuesday, September 25 | Exhibitors may begin dismantling at 3:30 p.m. All materials must be packed by 5:00 p.m.

Hotel Reservations

NAMIC is pleased to extend the negotiated hotel sleeping room rate to all registered exhibitor staffers. A completed exhibitor booth registration is required to receive the NAMIC discounted room rate. Exhibitors will receive the reservation web-link in a confirmation e-mail after completing the online booth registration form. Visit the Housing & Travel section to find out more.

Attention: Housing Update Occasionally, groups claiming to be a “Convention Housing Bureau” (or a similar name) have contacted exhibitors and previous exhibitors of the NAMIC Annual Convention claiming the ability to secure room reservations at the official NAMIC hotel in September at a discounted rate. Please be aware that these companies are not authorized to represent NAMIC, and cannot secure rooms within the group room block. Unfortunately, this problem is becoming more prevalent among convention groups. If you are considering alternative housing arrangements for the Annual Convention, please keep in mind that there are benefits to booking your reservation through NAMIC including discounted rates, protected reservations, and the ability for NAMIC staff to assist you with a reservation should you experience a problem. Please alert NAMIC should you be contacted directly by a company in regards to making room reservations for the convention. More details are Housing & Travel section available here.

Marketplace Directory

All exhibiting companies who purchase their booth, and pay in full, prior the announced deadline will be provided a listing within the directory which will include the company name, the company website, a brief company description, and booth number. Exhibitors can choose to upgrade their listing with their logo and/or purchase an advertisement within the directory section of the program guide.

You may purchase an advertisement and logo display for the Convention Program Guide when you register for your booth or by emailing conventionmarketplace@namic.org.

Important Deadlines:

  • July 27, 2018: Last day to purchase directory advertisements and logo placements to compliment with exhibitor listings.
  • July 27, 2018: Directory advertisement and logo artwork due.
  • August 3, 2018: Last day for new exhibitors to be included within the Marketplace directory.
    Review the artwork specs and directions to submit files.

Exhibitor Services

Exhibitor services will be provided by Freeman. The exhibit kit can be accessed here.

Union Jurisdictions and Operational Policies

The state of Texas is a “right-to-work” state and, as such, the use of union labor is not required. Licensees are only required to utilize qualified personnel. Many types of contractor personnel, including audio visual, decorating and rigging, may be unionized. Please confirm with NAMIC and the service vendors regarding labor restrictions.

Exhibitor appointed contractors (EAC) will require additional notification. Please review the details within the exhibitor kit.

  • Giveaways and Food Samples: Exhibitors may offer giveaways, except for firearms and other weapons, to event attendees. Exhibitors may distribute free samples of food, beverages, refreshments, sundries, etc. that are not the same concession items sold by the Henry B. Gonzalez Convention Center exclusive caterer/concessionaire and which are directly-related to the event. The facilities reserve the right to regulate the size and type of samples. All food ordered through the Henry B. Gonzalez Convention Center must be served by concession staff.
  • Banned Décor: Helium balloons, confetti/glitter, stickers/decals and paint are not allowed within the Henry B. Gonzalez Convention Center.

Complete operational policies for the Henry B. Gonzalez Convention Center can be found here.

Contacts

Julie Bacher
Customer Service Coordinator

317.876.4279

  Julie

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