Frequently Asked Questions

• Is advanced registration the same as early registration?
• What registration options are available?
• Does my Convention registration include a hotel reservation?
• When and how is registration confirmation sent?
• I am registered but plans changed and I am unable to attend, what do I do?
• Who do I contact with questions about the hotel?
• Who do I contact with questions about optional tours?
• What is the dress code?
• Where will convention activities take place?
• As a registered guest, what functions am I allowed to attend?
• When will the registration desk be open?
• How do I reserve seating for the Auxiliary Breakfast or the Wednesday night Banquet?
• What hours will the Exhibit Show be open?
• What meal functions are included with my convention registration?
• Are speaker handouts or video copies of presentations available?
• What is the NAMIC Online Cyber Café?

Is advanced registration the same as early registration?

No, the advanced registration deadline (8-29-08) refers to the latest day to register and have your name printed on the attendance list. The early registration deadline (7-28-08) is the last day to receive the discounted registration fees.

What registration options are available?

The online registration system accepts credit card payments, check payments and multiple registrations under the same payment method. You may also print and complete the paper registration form, mailing or faxing it in to NAMIC.

Does my Convention registration include a hotel reservation?

No, you will need to contact the Philadelphia Marriott Downtown to make a room reservation. However, you cannot make a room reservation until you have registered to attend Convention. A unique web-link is required to reserve a room during the NAMIC Convention and is contained in the confirmation email. For more information on the confirmation email please read the paragraph below.

When and how is registration confirmation sent?

Confirmation is sent via email so please enter a valid email address. If registering more than one person at a time you will need to forward the confirmation email to each delegate. If paying online with a credit card you will receive your confirmation the quickest. Confirmation will be sent immediately after you submit your credit card information. If you chose to register using the paper form, a confirmation email will be sent once NAMIC enters your registration and processes your payment. Your confirmation includes a receipt, information on securing room reservations and other event information.

I am registered but plans changed and I am unable to attend, what do I do?

You may substitute a person to come in your place or cancel your registration. All registration changes must be made in writing by fax (317) 415-0802 or email registrar@namic.org. Registration cancellation notices prior to September 12, 2008 are 100 percent refundable. Any refund due will be issued within 15 business days after receipt of the cancellation notice. No refunds are available after September 12, 2008. Cancelling an event registration with NAMIC does not cancel a reservation with any other vendors. Contact the Philadelphia Marriott Downtown to cancel or change a room reservation and Global Events Partners (GEP) to cancel or change a tour registration. Cancellation policies for each vendor are up to their discretion.

Who do I contact with questions about the hotel?

Please contact the hotel directly at (215) 625-2900 for general questions about the location. After speaking with the hotel if you still have questions, please call Convention Services at NAMIC (317) 875-5250. If you are going to make a room reservation, you will need the information contained in your confirmation email. You will not be able to make a reservation without the web-link contained in your confirmation.

Who do I contact with questions about optional tours?

Global Events Partners (GEP) is the tour provider and can be reached at (267) 514-2727. Information is also available at www.toursignup.com. There will be printed tickets for tours distributed onsite. A representative from Global Events Partners (GEP) will be onsite beginning Saturday, 9/27, to answer questions and confirm reservations. Onsite ticket sales are limited and will be based on availability.

What is the dress code?

Dress is business casual for all events except the board/advisory council dinner (invitation only) and the annual banquet, which are both business attire.

Where will convention activities take place?

All Convention events will be held in the Philadelphia Marriott Downtown, in Philadelphia, PA.

As a registered guest, what functions am I allowed to attend?

Registered guests at NAMIC's 113th Annual Convention are invited to attend the Chairman's Reception on Sunday evening, the Monday and Tuesday luncheon buffets, the Wednesday Auxiliary Breakfast and the Wednesday evening Banquet. Guests are also welcome at all general sessions.

When will the registration desk be open?

The NAMIC Annual Convention registration desk will begin operation on Saturday, Sept. 27, from 12 p.m. to 6:00 p.m., in the Philadelphia Marriott Downtown, 4th Floor Registration Area. The registration desk is where you will pick-up your registration packet, purchase event tickets and make Auxiliary Breakfast and Banquet ticket exchanges.

Registration hours of operation:

• Saturday, Sept. 27 12:00 to 6:00 p.m.
• Sunday, Sept. 28 7:00 a.m. to 5:00 p.m.
• Monday, Sept. 29 8:00 a.m. to 5:00 p.m.
• Tuesday, Sept. 30 8:00 a.m. to 4:00 p.m.
• Wednesday, Oct. 1 8:00 a.m. to 12:00 p.m.

How do I reserve seating for the Auxiliary Breakfast or the Wednesday night Banquet?

Bring the exchange tickets from your ticket booklet to the registration desk to reserve seating beginning Sunday, 9/28, at 10:30 AM. When reserving seats for a group, please present all exchange tickets for the group at one time.

What hours will the Exhibit Show be open?

The Exhibit Show will be held at the Franklin Hall of the Philadelphia Marriott Downtown and will be open the following hours:

Monday, Sept. 29

• 8:00 a.m. to 9:30 a.m.
• 11:00 a.m. to 1:00 p.m.
• 4:00 p.m. to 5:30 p.m.

Tuesday, Sept. 30

• 8:00 a.m. to 9:00 a.m.
• 11:00 a.m. to 1:00 p.m.
• 2:00 p.m. to 3:30 p.m.

What meal functions are included with my convention registration?

The Chairman's Reception will take place on Sunday evening from 5:30 to 7:00 p.m. in the Grand Ballroom. The menu includes heavy hors d'oeuvres and beverages. Luncheon buffets will be held on Monday and Tuesday in the same area, from 11:30 a.m. to 1:00 p.m. The Banquet will take place Wednesday evening in the Grand Ballroom. A cash bar is available from 6:00 to 7:00 p.m. Doors open at 6:30 p.m. Dinner begins at 7:00 p.m. with entertainment from 9:00 to 10:00 p.m.

Additional ticketed breakfast functions will take place during NAMIC's 113th Annual Convention. If you purchased a breakfast function, please check your registration packet for your ticket. A limited number of tickets will be available to purchase on-site for these functions.

• NAMIC Worship Service and Breakfast - Sunday, 8:00 - 9:30 a.m.
• NAMIC Merit Society Breakfast - Tuesday, 7:30 - 8:45 a.m.
• Professional Farm Mutual Managers Recognition Breakfast - Wednesday, 7:30 - 8:30 a.m.

Are speaker handouts or video copies of presentations available?

Copies will be available on CD for any speaker that has presented handouts in advance. At this time, due to copyright restrictions, no video or audio taping for distribution will be done.

What is the NAMIC Online Cyber Café?

Surf the net and get e-mail at workstations with high-speed Internet access provided for NAMIC convention delegates at the NAMIC Online Cyber Café. This year the cyber café is located on the 4th level of the Philadelphia Marriott Downtown, just outside the NAMIC Exhibit Hall.