COMPANY: NAMIC
www.namic.org

Job Title: Assistant to the President

Location: Indianapolis, In

The National Association of Mutual Insurance Companies (NAMIC) has successfully served the property/casualty insurance industry for over 100 years. Our dynamic and growing organization of 1,400 member companies is currently planning ahead for a unique and rewarding opportunity as the Assistant to the President position becomes available later this year. We will be hiring for this job in advance of the retirement of the current incumbent allowing time for a good orientation prior to her departure.

The well-qualified candidate will be a smart, take-charge person who has the ability to solve problems and make decisions within organizational rules and guidelines. Being highly organized, flexible, a quick thinker, upbeat, and personable are critical characteristics for success in this job. While this job definitely has critical administrative components, it also has important aspects that require project management and other business skills to assist the President/CEO and COO in effectively running the association. This is not a secretarial position; it is a salaried, professional position with a very important role in the association’s success.

Essential functions include but are not limited to:

• Coordinating all administrative matters for the President/CEO including managing travel and office schedules, composing correspondence and emails, and managing the budget

• Assisting the President/CEO with the NAMIC Board, committees and other governance responsibilities including arranging off-site meetings; gathering, compiling and distributing information for board reports; and maintaining official minutes for certain meetings

• Assisting the President/CEO with annual meeting responsibilities including creating itineraries; drafting and editing continuity speeches; supporting the Board of Directors group and their meetings; and handling correspondence

• Providing administrative assistance for Chief Operating Officer

• Managing a calendar of recurring events and meetings throughout the year

Important qualifications include, but are not limited to:

• Ability to set priorities, rearrange those priorities quickly when needed and get things done

• Experience setting up a complex travel schedule including the ability to think through routes of travel and all logistics involved in a week of travel with several destinations, while considering the traveler’s time, work and family demands

• Strong skills in written and verbal communication- must be able to communicate with others in professional, yet welcoming, manner

• Positive interpersonal skills-including ability to pay attention to small but important things that enhance relationships with members of the association and board

• Experience managing projects from inception to completion including appropriate follow-up with executives when something is needed

• Excellent eye for detail

• Willingness to have a somewhat flexible work schedule to meet the demands of the job

• Discretionary skills to filter information that is both relevant and appropriate for various audiences

• An interest in current events, politics and/or policy is a plus

• Solid experience with Word, Excel, Adobe Acrobat, databases, and Outlook are required.

• Bachelor’s degree plus at least 5 years of working closely with and providing assistance to an executive is preferred

• Must be able to travel for business for approximately one week of each quarter to manage off-site board meeting logistics

• Occasional overtime and weekend work is possible

This is a tremendous job for someone who enjoys keeping things organized and managing projects, but retains the flexibility to adapt when plans change. Anticipating and fulfilling the professional needs of a busy President/CEO and COO, getting to know not only NAMIC staff but also the many board and committee members from property/casualty insurance companies makes this position both very rewarding and challenging in a positive, professional way. The right person will want to learn about the issues facing the property/casualty insurance industry in order to speak knowledgably about them; becoming a student of the field is important to doing this job well.

This position includes an excellent compensation and benefits package including access to group health, dental and vision insurance; a matched 401(k) plan; generous paid vacation allowance; and more. The expected salary range is $64,000 to $71,000 annually. NAMIC is pleased to have been selected as one of the Best Places to Work in Indiana for 2013! We offer a positive work environment with high quality co-workers and wonderful members. For more information on NAMIC, please go to www.namic.org.

For confidential consideration, please send your resume and cover letter (including salary expectations) to Megan Trainor, Human Resource Director, at Asst2President@namic.org.

NAMIC is an equal opportunity employer.

COMPANY: NAMIC
www.namic.org

Job Title: Employee Benefits Specialist

Location: Indianapolis, In

The National Association of Mutual Insurance Companies (NAMIC) has a new position in our Indianapolis headquarters location (College Park) for an experienced Employee Benefits Specialist. This position would be excellent for an employee benefits professional who has worked in an organization such as an insurance agency handling a large group of clients scattered around the country. Positive customer service skills as well as a solid knowledge of employee benefits are requirements, as is the ability to manage one’s workload independently.

This individual will administer and provide excellent customer service to client companies with regards to their employee benefits. He or she will also handle enrollment and termination of benefits, eligibility verifications, and coverage change requests for client company employees. Managing all aspects of customer billing and reconciliation with carriers will be included. Working closely with our benefits broker staff to provide necessary benefits information to members and to resolve problems will also be part of this role.

Essential functions include but are not limited to:

• Administer benefits programs for multiple client organizations.

• Maintain up-to-date knowledge on employee benefit programs offered by participating companies.

• Provide high quality service to members through handling questions/requests, billing/claims issues, network and administrative problems quickly and courteously.

• Ensure member organizations have everything needed to sign new hires up for benefits and to conduct open enrollment meetings. Review all documentation for accuracy and completeness.

• Communicate daily by telephone, email and letter with program participants who are located in other states. Ensure prompt, effective customer service.

The well-qualified candidate will have five or more years of experience as an employee benefits specialist, an extremely strong eye for detail, positive customer service skills, excellent computer skills, and very good written and verbal communication skills. Tact and personal maturity are essential and an upbeat attitude is much preferred. The selected individual will have a great deal of independence in this role, so must be self-motivated and be comfortable managing a workload on one’s own.

College coursework or degree is preferred, but not required. One must embrace the value of technology and all that it brings and have strong skills in Microsoft Outlook, Excel, Word and the use of databases. Prior completion of employee benefits coursework (CEBS, for example) is preferred, and a willingness to advance one’s understanding of benefits and the latest trends and laws through educational pursuits is necessary. Being bilingual in Spanish would be a plus!

This position comes with an excellent compensation and benefits package including access to group health, dental, vision and life insurance; a matched 401k program; a generous vacation package; and more. NAMIC (www.namic.org) is a strong and stable organization that was recently recognized as one of the Best Places to Work in Indiana for 2013. We are proud to offer a professional yet friendly work environment full of committed, talented co-workers.

For confidential consideration, please send your resume and cover letter (including salary expectations) to Megan Trainor, Human Resource Director, at BenefitsSpecialist@namic.org.

NAMIC is an equal opportunity employer.

COMPANY: NAMIC
www.namic.org

Job Title: Executive Assistant & Office Manager

Location: Washington, D.C.

The National Association of Mutual Insurance Companies (NAMIC) has an excellent opportunity for an experienced executive assistant/office manager in our office near Capitol Hill. This position provides travel planning and administrative assistance to the Senior Vice President (SVP) and other staff members, and maintains efficient administrative operations in this federal affairs office. Job responsibilities include, but are not limited to, coordinating travel arrangements, maintaining calendars, and coordinating arrangements of meetings. The position also assists with grassroots program’s administrative work, manages event planning, handles office equipment needs, answers the telephone, maintains files, and provides whatever administrative support is needed for other staff members in the office.

Experience in planning travel for a busy executive and dealing with a fast-paced schedule are important to do this job well. Other requirements for this position include good written and verbal communication skills, excellent knowledge of MS Office software and Adobe Acrobat program, strong attention to detail and good organizational skills. Having the abilities to multi-task, work independently, show good flexibility and collaborate positively are all important. A professional yet friendly demeanor with a positive, “can do” attitude is critical. A mature personality, interest in providing excellent service to one’s internal customer group, and being highly organized to help the boss manage a very busy schedule are all important attributes for the well-qualified candidate to possess.

Three to five years of good administrative experience, preferably in a fast-paced association environment, and prior experience as an office manager and/or executive assistant are strongly preferred. A Bachelor’s degree is very much preferred with an emphasis in business being quite helpful.

NAMIC offers a competitive compensation and benefits package with this position (including paid parking) including the options of health, dental and vision insurance at group rates; a matched 401(k) plan with immediate entry; free life and disability insurance; generous paid vacation plan; and more. We have a busy and pleasant office environment, and we serve a truly wonderful group of members. To express interest, please send resume with cover letter indicating salary requirements to Megan Trainor, Human Resource Director at executiveassistant@namic.org.

NAMIC is an equal opportunity employer.