Frequently Asked Questions

---

Is advanced registration the same as early registration?
No. The advanced registration deadline (Aug. 23, 2013) refers to the last day to register and have your name printed on the attendance list. The early registration deadline (July 26, 2013) is the last day to receive the discounted registration fees.

What registration options are available?
Online registration accepts credit card payments, check payments, and multiple registrations under the same payment method.

Does my convention registration include a hotel reservation?
No. You will need to use the hotel reservation link that NAMIC will supply to make a room reservation. However, you cannot make a room reservation until you have registered to attend convention. A unique hyperlink is required to reserve a room during convention and is contained in the confirmation email. For more information on the confirmation email, please read the paragraph below. The Group Room Block is intended for registered attendees only.

Do I have to register for the convention to get a room in the official group room block?
Yes. The group room block has been negotiated with official hotels for the benefit of registered attendees. If you plan on attending the convention, but choose not to register, there may be rooms available outside of the NAMIC block at a higher room rate, or at other nearby hotels.

When and how is registration confirmation sent?
Confirmation is sent via e-mail, so please enter a valid e-mail address. If registering more than one person at a time, you will need to forward the confirmation e-mail to each delegate. Paying online with a credit card allows for the most expedient confirmation. Confirmation will be sent immediately after you submit your credit card information. If mailing a check payment, a confirmation e-mail will be sent once NAMIC enters your registration and processes your payment. Your confirmation includes a receipt, information on securing room reservations, cancellation policy, and other event information.

I am registered but plans changed and I am unable to attend, what do I do?
You may substitute a person to come in your place or cancel your registration. All registration cancellations and transfers MUST be made in writing. Cancellations received on or before Aug. 23 are 100 percent refundable. After Aug. 23, a $25 processing fee will be deducted. Any refund due will be issued within 15 business days following NAMIC’s receipt of the cancellation notice. No refunds are available after Sept. 6, so please plan accordingly. Mailed refund requests must be postmarked no later than Sept. 6 for consideration. Please forward all requests to registrar@namic.org or fax (317) 415-0802. Cancelling a convention registration with NAMIC does not cancel a hotel or tour reservation.

Who do I contact with questions about the hotel?
Please contact the hotel directly for general questions about the location. If you still have questions after speaking with the hotel, please call NAMIC at (317) 875-5250. If you are going to make a room reservation, you will need the information contained in your confirmation e-mail. You will not be able to make a reservation without the hyperlink contained in your confirmation.

Who do I contact with questions about optional tours?
The company handling all optional tours is:

MotivAgent
1822 12th Avenue West
Seattle, Wa. 98119
Telephone: 206-408-1473
FAX: 206-428-9222

www.motivagent.com

What is the suggested attire?
Dress is business casual for all events except the board/advisory council dinner (invitation only) and the closing celebration, which are both business attire.

Where will convention activities take place?
Primary convention functions and events will be held in the Washington State Convention Center. Additional meetings will be taking place in the Sheraton Seattle.

As a registered guest, what functions am I allowed to attend?
Registered guests at NAMIC’s 118th Annual Convention are invited to attend the Chairman’s Reception on Sunday evening, the Monday and Tuesday luncheon buffets, the Wednesday morning Guest Program, and the Wednesday Closing Celebration. Guests are also welcome at all general sessions.

When will the Registration Desk be open?
The convention Registration Desk will begin operation on Saturday, Sept. 21 from 12-6 p.m. The Registration Desk is where you will pick up your registration packet, purchase event tickets, and make Guest Breakfast and Banquet ticket exchanges.

Registration hours of operation:

Saturday, Sept. 21 12 – 6 p.m.
Sunday, Sept. 22: 7 a.m. – 7 p.m.
Monday, Sept. 23: 7 a.m. – 5 p.m.
Tuesday, Sept. 24: 8 a.m. – 4 p.m.
Wednesday, Sept. 25: 8 a.m. – 12 p.m.

How do I reserve seating for the Guest Program or the Wednesday Closing Ceremony?
Bring the exchange tickets from your ticket booklet to the Registration Desk to reserve seating beginning Sunday, Sept. 22, at 10:30 a.m. When reserving seats for a group, please present all exchange tickets for the group at one time.

What hours will the Marketplace for Mutuals exhibit show be open?
The Marketplace for Mutuals exhibit show will be held in the Washington State Convention Center, and will be open the following hours:

Monday, Sept. 23	8 – 9:30 a.m.
	11 a.m. – 1 p.m.
	4 – 5:30 p.m.
Tuesday, Sept. 24	8 a.m. – 1 p.m.
	2 – 4:00 p.m.

What meal functions are included with my convention registration?
The Chairman’s Reception will take place on Sunday evening from 5:30 – 7 p.m. The menu includes heavy hors d’oeuvres and beverages. Luncheon buffets will be held on Monday and Tuesday, from 11:30 a.m. – 1 p.m. The Closing Celebration will take place Wednesday evening. A cash bar is available from 6 – 7 p.m. Doors open at 6:30 p.m. Dinner begins at 7 p.m. with entertainment from 8:45 – 9:45 p.m.

Additional ticketed breakfast functions will take place during convention. If you purchased a ticket to a breakfast function, please check your registration packet for your ticket. A limited number of tickets will be available to purchase on-site for these functions.

NAMIC Prayer Service and Breakfast – Sunday, 8 – 9:30 a.m.
NAMIC Merit Society Breakfast – Tuesday, 7:30 – 8:45 a.m.

What are the roundtable breakfast that take place on Wednesday morning, for the PFMM, FMDC and Property Casualty Conference Senior Executives? Can I attend?
These are three outstanding networking opportunities designed with specific audiences in mind. Those individuals that have attained their Professional Farm Mutual Manager (PFMM) designation or are enrolled in the program will be invited to attend a casual breakfast, to connect with peers, foster new relationships, and share insights. Likewise, the Property Casualty Conference Senior Executive Breakfast is intended for the top management of property casualty primary writer insurance companies. This breakfast will have roundtable discussions on topics related to their operations, and encourage sharing of ideas. Lastly, the FMDC Roundtable Breakfast is for those attendees that have attained their Farm Mutual Director Certification. All three breakfasts will be by invitation only, and are offered at no charge to the delegate.

Are speaker handouts or video copies of presentations available?
Speaker presentations will be available online for any speaker that has provided handouts in advance. At this time, due to copyright restrictions, no video or audio taping will be distributed.

How do I obtain an advance copy of the registration list?
In an effort to provide our sponsors, speakers, and attendees the best level of service, we will send an electronic list of current registrants for events to the attendee or to the e-mail listed as the main contact as follows:

Attendees: 30 days in advance of the event and with the pre-conference communication sent seven to ten business days in advance of the event.

Sponsors: 60 days, and 30 days in advance of the event, once payment has been received.

Exhibitors: 30 days in advance of the event, once payment has been received.

Speakers: 90 days, 60 days, and 30 days in advance of the event.

Requests for registration lists by non-attendees, or in advance of these guidelines, will be provided an abbreviated list from the previous convention.

Questions can be directed to the Advertising, Sponsorship and Exhibit Show Manager , or the Assistant Vice President.