We have recently discovered that a group claiming to be the “Convention Housing Bureau” (or a similar name) has contacted registered and/or regular attendees of the NAMIC Annual Convention claiming the ability to secure room reservations at the official NAMIC hotels in Seattle in September at a discounted rate. Please be aware that these companies are not authorized to represent NAMIC, and cannot secure rooms within the group room block. Unfortunately, this problem is becoming more prevalent among convention groups and is now commonly known in the field as “poaching” convention attendees.
If you are considering alternative housing arrangements for the Annual Convention, please keep in mind that there are benefits to booking your reservation through NAMIC including discounted rates, protected reservations, and the ability for NAMIC staff to assist you with a reservation should you experience a problem. Additionally, NAMIC contracts a sufficient number of rooms based on attendance history and expected growth to comfortably accommodate delegates, guests, exhibitors, and speakers. We are monitoring the inventory and confirm that sufficient rooms are still available through the NAMIC block. If additional rooms are needed, NAMIC will work to secure an overflow option as we have done in previous years when reservations exceed expectations and history. Without your support, it becomes challenging to secure the necessary accommodations and meeting space to produce a quality educational and networking event for members.
NAMIC cannot be responsible for any issues arising out of booking with a third-party entity.
The only way in which convention attendees can make a room reservation within the NAMIC room block is by using the direct link or phone number provided in the confirmation email once a convention registration has been completed. If you experience any problems in making your reservation, please contact NAMIC Registration & Housing Coordinator, Julie Motyka, at (317) 875-5250, ext. 1061.
If you are contacted by a company indicating they can secure rooms for the NAMIC convention, please do not share any personal information with them, and report the incident to NAMIC immediately at firstname.lastname@example.org. If you have questions about housing, please contact the NAMIC Registration and Housing Coordinator at (317) 875-5250, ext. 1061.